Discrimination and Harassment Complaint Procedure
Peninsula College recognizes its responsibility for investigation, resolution, implementation of corrective measures, and monitoring the educational environment and workplace to stop, remediate, and prevent discrimination on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, or honorably discharged veteran or military status, or use of trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State’s Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. Employees are also protected from discrimination for ling a whistleblower complaint with the Washington State Auditor. To this end, Peninsula College has enacted policies prohibiting discrimination against any harassment of members of these protected classes. Any individual found to be in violation of these policies will be
subject to disciplinary action up to and including dismissal from the College or from employment. Any employee, student, applicant, or visitor who believes that he or she has been the subject of discrimination or harassment should report the incident or incidents to the College’s Title IX / EEO Coordinator/ Deputy identified below. If the complaint is against that Coordinator/Deputy, the complainant should report the matter to the president’s office for referral to an alternate designee.
The College encourages the timely reporting of any incidents of discrimination or harassment. Complaints may be submitted in writing or verbally. For complainants who wish to submit a written complaint, a formal complaint form is available online at http:// www.pencol.edu/student-rights-and-policies/informational- stop- discrimination. Hardcopies of the complaint form are available in the Human Resource O ce, C34.
B. Role of the Title IX / EE Coordinator and/or Deputy Coordinator
Title: Director of Human Resources, Title IX / EEO Coordinator Contact: firstname.lastname@example.org
Address: 1502 E. Lauridsen Blvd., Port Angeles, WA 98362 Phone: (360) 417-6212
Title: Associate Dean for Enrollment and Financial Aid Services, Title IX / EEO Deputy Coordinator
Address: 1502 E. Lauridsen Blvd., Port Angeles, WA 98362 Phone: (360) 417-6393
The Title IX / EEO Coordinator/Deputy Coordinator or designee:
will accept all complaints and referrals from College employees, applicants, students, and visitors;
will make determinations regarding how to handle requests by complainants for con dentiality;
will keep accurate records of all complaints and referrals for the required time period;
may conduct investigations or delegate and oversee investigations conducted by a designee;
may impose interim remedial measures to protect parties
Things You Should Know
during investigations of discrimination or harassment;
will issue written ndings and recommendations upon completion of an investigation; and
Things You Should Know
• may recommend speci c corrective measures to stop, reme- diate, and prevent the recurrence of inappropriate conduct.
C. De nitions
1. Complainant: employee(s), applicant(s), student(s), or visitors(s) of Peninsula College who alleges that she or he has been subjected to discrimination or harassment due to his or her membership in a protected class.
2. Complaint: a description of facts that allege violation of the College’s policy against discrimination or harassment.
3. Consent: knowing, voluntary and clear permission by word or action, to engage in mutually agreed upon sexual activity. Each party has the responsibility to make certain that the other has consented before engaging in the activity. For consent to be valid, there must be at the time of the act of sexual intercourse or sexual contact actual words or conduct indicating freely given agreement to have sexual intercourse or sexual contact. A person cannot consent if he or she is unable to understand what is happening
or is disoriented, helpless, asleep, or unconscious for any reason, including due to alcohol or other drugs. An individual who engages in sexual activity when the individual knows, or should know, that the other person is physically or mentally
incapacitated has engaged in nonconsensual conduct. Intoxication is not a defense against allegations that an individual has engaged in nonconsensual sexual conduct.
4. Discrimination: conduct that harms or adversely affects any member of the College community because of her/his race; color; national origin; sensory, mental or physical disability, use of a service animal; gender, including pregnancy; marital status; age (40+); religion; creed; genetic information; sexual orientation; gender identity; veteran’s status; or any other legally protected classi cation. Harassment is a form of discrimination
5. Harassment: a form of discrimination consisting of physical or verbal conduct that denigrates or shows hostility toward individuals because of their membership in a protected class or their perceived membership in a protected class. Harassment occurs when the conduct is su ciently severe and/or pervasive and so objectively offensive that it has the effect of altering the terms or conditions of employment or substantially limiting the ability of a student to participate in or bene t from the College’s educational and/or social programs. Petty slights, annoyances, offensive utterances, and isolated incidents (unless extremely serious) typically do not qualify as harassment. Examples of conduct that could rise to the level of discriminatory harassment include but are not limited to the following:
• Epithets, “jokes,” ridicule, mockery or other offensive or derogatory conduct focused upon an individual’s membership in a protected class.
• Verbal or physical threats of violence or physical contact directed towards an individual based upon their member- ship in a protected class.
• Making, posting, emailing, texting, or otherwise circulating demeaning or offensive pictures, cartoons, gra ti, notes or other materials that relate to race, ethnic origin, gender or any other protected class.
6. Protected Class: persons who are protected under state or federal civil rights laws, including laws that prohibit discrimination on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
7. Resolution: the means by which the complaint is nally addressed. This may be accomplished through informal or formal processes, including counseling, mediation, or the formal imposition of discipline sanction.
8. Respondent: person or persons who are members of the campus community who allegedly discriminated against or harassed another person or persons.
9. Sexual Harassment: a form of discrimination consisting
of unwelcome, gender-based verbal, written, electronic, and/or physical conduct. Sexual harassment does not have to be of a sexual nature, however, and can include offensive remarks about a person’s gender. There are two types of sexual harassment
a. Hostile Environment Sexual Harassment occurs when the conduct is sufficiently severe and/or pervasive and so objectively offensive that it has the effect of altering the terms or conditions of employment or substantially limiting the ability of a student to participate in or bene t from the College’s educational and/or social programs.
b. Quid Pro Quo Sexual Harassment occurs when an individual in a position of real or perceived authority, conditions the receipt of a bene t upon granting of sexual favors.
10. Sexual Violence: incorporates the definition of “sexual harassment” and means a physical sexual act perpetrated without clear, knowing, and voluntary consent, such as committing a sexual act against a person’s will, exceeding the scope of consent, or where the person is incapable of giving consent including rape, sexual assault, sexual battery, sexual coercion, sexual exploitation, gender or sex-based stalking. The term further includes acts of violence in a dating and/or domestic relationship. A person may be incapable of giving consent by reason of age, threat, or intimidation, lack of opportunity to object, disability, drug or alcohol consumption, or other causes.
D. Who May File a Complaint
The college may le a complaint. Complaints may be sub- mitted in writing or verbally. The College encourages the timely reporting of any incidents of discrimination or harassment. For complainants who wish to submit a written complaint, a formal complaint form is available online at http://www.pencol.edu/ student- rights-and-policies/informational-stop-discrimination. Hard copies of the complaint form are available at the Human Resource O ce, C34. Any person submitting a discrimination complaint shall be provided with a written copy of the College’s anti-discrimination policies and procedures.
E. Con dentiality and Right to Privacy
Peninsula College will seek to protect the privacy of the complainant to the full extent possible, consistent with the legal obligation to investigate, take appropriate remedial and/or disciplinary action, and comply with the federal and state law, as well as Peninsula College policies and procedures. Although Peninsula College will attempt to honor complainants’ requests for con dentiality, it cannot guarantee complete con dentiality. Determinations regarding how to handle requests for con dentiality will be made by the Title IX / EEO Coordinator/ designee.
1. Confidentiality Requests and Sexual Violence Complaints: The Title IX / EEO Coordinator/Designee will inform and obtain consent from the complainant before commencing an investigation into a sexual violence complaint. If a sexual violence complainant asks that his or her name not be revealed to the respondent or that the College not investigate the allegation, the Title IX / EEO Coordinator/Designee will inform the complainant that maintaining confidentiality may limit the College’s ability to respond fully to the allegations and that retaliation by the respondent and/or others is prohibited. If the complainant still insists that his or her name not be disclosed or that the College not investigate, the Title IX /EEO Coordinator/designee will determine whether the College can honor the request and at the same time maintain a safe and non-discriminatory environment for all members of the College community, including the complainant.
2. Factors to be weighed during this determination may include, but are not limited to:
a. the seriousness of the alleged sexual violence;
b. the age of the complainant;
c. whether the sexual violence was perpetrated with a weapon;
d. whether the respondent has a history of committing acts of sexual violence or violence or has been the subject of other sexual violence complaints;
e. whether the respondent threatened to commit additional acts of sexual violence against the complainant or others; and
f. whether relevant evidence can be obtained through other means (e.g., security cameras, other witnesses, physical evidence).
If the College is unable to honor a complainant’s request for con dentiality, the Title IX / EEO Coordinator/Designee will notify the complainant of the decision and ensure that complainant’s identity is disclosed only to the extent reasonably necessary to effectively conduct and complete the investigation.
If the College decides not to conduct an investigation or take disciplinary action because of a request for con dentiality, the Title IX / EEO Coordinator/Designee will evaluate whether other measures are available to limit the effects of the harassment and prevent its recurrence and implement such measures if reasonably feasible.
F. Investigation Procedure
Upon receiving a discrimination complaint, the College shall commence an impartial investigation. The Title IX / EEO Coordinator/Designee shall be responsible for overseeing all investigations. Investigations may be conducted by the Title IX/ EEO Coordinator or his or her designee. If the investigation is assigned to someone other than the Title IX /EEO Coordinator, the Title IX / EEO Coordinator/Designee shall inform the complainant and respondent(s) of the appointment of an investigator.
1. Interim Measures: The Title IX / EEO Coordinator/Designee may impose interim measures to protect the complainant and/or respondent pending the conclusion of the investigation. Interim measures may include, but are not limited to, imposition of no contact orders, rescheduling classes, temporary work reassignments, referrals for counseling or medical assistance, and imposition of summary discipline on the respondent consistent with the College’s student conduct code or the College’s employment policies and collective bargaining agree- ments.
2. Investigation: Complaints shall be thoroughly and impartially investigated. The investigation shall include, but is not limited to, interviewing the complainant and the respondent, relevant witnesses, and reviewing relevant documents. The investigation shall be concluded within a reasonable time, normally 60 days barring exigent circumstances. At the conclusion of the investigation, the investigator shall set forth his or her findings and recommendations in writing. If the investigator is a designee, the investigator shall send a copy of the findings and recommendations to the Title IX / EEO Coordinator/designee. The Title IX / EEO Coordinator/Designee shall consider the findings and recommendations and determine, based on a preponderance of the evidence, whether a violation of the discrimination and harassment policy occurred, and if so, what steps will be taken to resolve the complaint, remedy the effects on any victim(s), and prevent its recurrence. Possible remedial steps may include, but are not limited to, referral for voluntary training/ counseling, development of a remediation plan, limited contact orders, and referral and recommendation for formal disciplinary action. Referrals for disciplinary action will be consistent with the student conduct code or College employment policies and collective bargaining agreements.
3. Written Notice of Decision: The Title IX / EEO Coordinator/ Designee will provide each party and the appropriate student services administrator or appointing authority with written notice of the investigative findings and of actions taken or recommended to resolve the complaint, subject to the following limitations. The complainant shall be informed in writing of the findings and of actions taken or recommended to resolve the complaint, if any, only to the extent that such findings, actions, or recommendations directly relate to the complainant, such as a finding that the complaint
is or is not meritorious or a recommendation that the accused not contact the complainant. The complainant may be notified generally that the matter has been referred for disciplinary action. The respondent shall be informed in writing of the findings and of actions taken or recommended to resolve the complaint and shall be notified of referrals for disciplinary action. Both the complainant and the respondent are entitled to review any final findings, conclusions, and recommendations, subject to any FERPA confidentiality requirements.
4. Informal Dispute Resolution: Informal dispute resolution processes, like mediation, may be used to resolve complaints, when appropriate. Informal dispute resolution shall not be used to resolve sexual discrimination complaints without written permission from both the complainant and the respondent. If the parties elect to mediate a dispute, either party shall be free to discontinue mediation at any time. In no event shall mediation be used to resolve complaints involving allegations of sexual violence.
5. Final Decision and/or Reconsideration: Either the complaintant or the respondent may seek reconsideration of the decision by the Title IX / EEO Coordinator/designee. Requests for reconsideration shall be submitted in writing to the Title IX / EEO Coordinator/Designee within seven calendar days of receiving the decision. Requests must specify which portion of the decision should be reconsidered and the basis for reconsideration. If no request for reconsideration is received within seven calendar days, the decision becomes final. If a request for reconsideration is received, the College President or designee shall respond within fourteen calendar days. The President or designee shall either deny the re- quest or, if the President or designee determines that
the request for reconsideration has merit, issue an amended decision. Any amended decision is nal and no further reconsid- eration is available.
G. Publication of Anti-Discrimination Policies and Procedures
The policies and procedures regarding complaints of discrimination and harassment shall be published and distributed as determined by the president or president’s designee. Any person who believes he or she has been subjected to discrimination in violation of College policy will be provided a copy of these policies and procedures.
H. Limits to Authority
Nothing in this procedure shall prevent the College President or designee from taking immediate disciplinary action in accordance with Peninsula College policies and procedures, and federal, state, and municipal rules and regulations.
I. Non-Retaliation, Intimidation, and Coercion
Retaliation by, for, or against any participant (including complainant, respondent, witness, Title IX / EEO Coordinator/ designee, or investigator) is expressly prohibited. Retaliatory action of any kind taken against individual(s) as a result of seeking redress under the applicable procedures or serving as a witness in a sub- sequent investigation or any resulting disciplinary proceedings is prohibited and is conduct subject to discipline. Any person who thinks he/she has been the victim of retaliation should contact the Title IX / EEO Coordinator/Designee immediately.
J. Criminal Complaints
Discriminatory or harassing conduct may also be, or occur in conjunction with, criminal conduct. Criminal complaints may be led with the following law enforcement authorities:
City of Port Angeles Police Department
321 East 5th Street, Port Angeles WA 98362
P (360) 452-4545
City of Forks Police Department
500 East Division Street, Forks WA 98331
P (360) 374-2223 http://forkswashington.org/police-and-corrections
City of Port Townsend Police Department
1925 Blain Suite 100, Port Townsend WA 98368 P (360) 385-2322
Clallam County Sheriff Department
223 East 4th Street, Port Angeles WA 98362 P (360) 417-2459 http://www.clallam.net/sheriff/
Jefferson County Sheriff Department
79 Elkins Road, Port Hadlock WA 98339 P (360) 385-3831 http://www.jeffersonsheriff.org/
The College will proceed with an investigation of harassment and discrimination complaints regardless of whether the underly- ing conduct is subject to civil criminal prosecution.
K. Other Discrimination Complaint Options
Discrimination complaints may also be led with the following federal and state agencies:
Washington State Human Rights Commission: http://www.hum.wa.gov/index.html
U.S. Dept. of Education Office for Civil Rights:
Equal Employment Opportunity Commission: